Proceedings of the Royal Society of Victoria Proceedings of the Royal Society of Victoria Society
Promotion and advancement of science

Author Instructions

Proceedings of the Royal Society of Victoria is a peer-reviewed journal that publishes original research papers, review articles and short communications across the various disciplines of biological, physical and earth sciences, including multidisciplinary research, and on issues concerning technology and the applied sciences. Contributions on topics that are relevant to Victoria and the south-eastern Australian region are particularly encouraged. The length of papers considered for publication may vary but Short Communications should not exceed 1500 words. When an author submits a manuscript for consideration, it is assumed that it has never been published nor is it under consideration for publication elsewhere.

Proceedings of the Royal Society of Victoria is published twice yearly in an online, open-access format through an agreement between the Royal Society of Victoria and CSIRO Publishing.

 


Publishing Policies
Proceedings of the Royal Society of Victoria insists on high standards of ethical behaviour throughout the publication process. Our journal editors work within the guidelines of the Committee on Publication Ethics (COPE) and International Committee of Medical Journal Editors (ICMJE). Further information on our policies can be found at http://www.publish.csiro.au/rs/PublishingPolicies.

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Peer review
Proceedings of the Royal Society of Victoria is a peer-reviewed journal that uses a single-blind peer-review. The Editor-in-Chief is responsible to maintain high-quality peer-review of papers submitted to the journal and works together with the Editorial Board to ensure a thorough and fair peer-review and the highest scientific publishing standards.

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Authorship
The conditions around authorship for Proceedings of the Royal Society of Victoria should follow the recommendations of the International Committee of Medical Journal Editors (ICMJE), for more information see http://www.publish.csiro.au/rs/PublishingPolicies.

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Submission
For the review process an electronic copy (.doc, .docx or .rtf) of the manuscript with individual files for tables and figures should be submitted to the Editor by email (ed@sciencevictoria.org.au).

For very large files, see 'Additional notes'.

In the letter to the Editor, provide the names and addresses (postal and email) of all authors listed on the manuscript. In addition, please provide names, addresses and email addresses of three persons not directly associated with the work and outside the author’s institution who could act as referees. Final selection of reviewers is the responsibility of the Editor.

For all papers, the final presentation of manuscript should be in electronic format.

Please ensure all materials submitted are clearly identified. All file names should include the corresponding author’s surname and initials. For initial submission, please use the following format for filenames: SmithJI-Text.doc, SmithJI-Fig01.jpg etc., SmithJI-Table01.doc etc.

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Format
All manuscripts should be written in clear and concise English. Use 12 point font and double spacing throughout; leave 30 mm margins around the text; number all pages. The Proceedings uses Australian spelling according to the latest edition of the Macquarie Dictionary.

All measurements are to be expressed in Système Internationale (SI) units (e.g. µm, mm, m,km; see http://www.bipm.org/en/si/ for full details) and standard symbols and abbreviations used. When used in a general narrative, and numbers are not a focus of the text (eg as they would be in a statistical report) nor refer to a measurement, spell out up to and including ten. Note: Ma refers to a date (eg 25 Ma) not a time interval, which is written as 25 million years.

Wherever possible fractions should be written in the form x/y.

Geological papers must follow the International Stratigraphic Guide and should cite geological maps in the text with italics for the 1:100 000 series and full caps for the 1:250 000 series. New stratigraphic names should be registered with the Australian Stratigraphic Units Database, and definitions approved prior to publication. The Geoscience Australia stratigraphy webpages (http://tinyurl.com/8wfjqzv) provide a useful guide.

In zoological and botanical papers, the first mention of all species in the text, tables and figures should be followed by the author (authority) and date in brackets (if necessary). For new taxonomic names and taxonomic revisions please adhere to the latest edition of the International Code of Zoological (see http://www.nhm.ac.uk/hosted-sites/iczn/code/) or Botanical Nomenclature (see http://www.bgbm.org/iapt/nomenclature/code/default.htm).

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Animal ethics
Papers reporting work with animals must include a reference to the code of practice adopted for the reported experimentation or manipulation and provide details of permits for the study. Editors should ensure that peer reviewers consider ethical and welfare issues raised by the research they are reviewing, and to request additional information from authors where needed. In situations where there is doubt as to the adherence to appropriate procedures or approval by the relevant ethics committee, editors are required to reject these papers.

CSIRO Publishing also follows CSIRO’s own guidelines on animal welfare.

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Authorship, title and layout information
Authors should consult papers published in Volume 128, part 1, for a guide to the format of manuscripts.

Papers should be organised as follows:

1. A brief title, capitalised and, if possible, beginning with a key word.

2. The name and address of the author(s), with numerical superscripts to distinguish addresses of multiple authors. Names of authors should begin with first name, initials and surname, e.g. James I. Smith.

3. A short abstract of not more than 200 words.

4. Name and email address of corresponding author.

5. Up to 8 key words.

6. The main text. Do not use the heading ‘Introduction’. Within the text up to three grades of headings may be used. See 'Text headings and subheadings'.

7. Acknowledgements. The source of financial grants and other funding, as well as the contribution of colleagues or institutions, should be acknowledged. These should follow the main text and be as brief as possible.

8. References. See 'References'.

9. Tables and Figures. Each table with its title should be printed on a separate sheet. A separate sheet should also be used to list captions to figures in numerical order.

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Text headings and subheadings
Headings – Centre, and use upper case lettering.
Subheadings – Left justify, and use lower case lettering.
Further subdivisions – Left justify, use lower case lettering and start text on the same line.

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Manuscript illustrations
Refer to manuscript illustrations in the text as “Figure 1A, B”, “Figures 1, 2” or “Figures 1-4”, and indicate in a new paragraph in the text where the illustrations should be placed (e.g. Insert Figure 1/Table 1 near here).

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Citations
Cite references in the text as Archbold (1998), (Archbold et al. 1998) or (Archbold 1998: 2, fig. 1).
Multiple citations should be arranged alphabetically (Archbold 1998, 2000; Smith & Jones 2004).
Where there are more than two authors for a reference, “et al.” is used, and is not italicised. All references cited in the text and in captions and tables must be listed at the end of the paper.
Footnotes in the main text are not allowed.
In taxonomic works, synonymies should be of the same format as the following examples, with a dash preceding authors’ names except in the case of reference to the original description.

Eudendrium generalis Lendenberg 1885: 351, pl. 6. Lendenberg 1887: 16.
Eudendrium generale.—Hartlaub 1905: 515.—Watson 1985: 196-200, figs 40-52.
non Eudendrium generale.—Watson 1982: 89, pl. 10, fig. 3.
Eudendrium lendenfeldi Briggs 1922: 150.—Rosler 1978: 104, 120, pl. 20, figs 1-3.

Note: Plate and figure numbers, etc. originally given in Roman numerals should be transliterated into Arabic figures; this is also the case in the main text and in the references.

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Conflicts of Interest
A ´Conflicts of Interest´ section should be included at the end of the manuscript. It should identify any financial or non-financial (political, personal, professional) interests/relationships that may be interpreted to have influenced the manuscript. If there is no conflict of interest, please include the statement "The authors declare no conflicts of interest".

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References
Particular attention should be paid to the format of the listed references and their mode of citation in the text. In general, order references alphabetically. Note that for entries beginning with the same surname, one- and two-author entries precede those with multiple (three or more) authors; these multiple-author entries should then be ordered chronologically. Journal titles must be cited in full as they appear on the title page.

  • Curtis, N.P., 2001. Germination of Xanthorrhoea australis using treatments that mimic post-fire and unburnt conditions. Proceedings of the Royal Society of Victoria 113(2): 237– 245.
  • Bergson, H., 1928. Creative Evolution. MacMillan and Co., Limited, London, xv 425 pp.
  • Rosen, B.R.&Turnsek, D., 1989. Extinction patterns and biogeography of scleractinian corals across the Cretaceous/Tertiary boundary. In Proceedings of the Fifth International Symposium on Fossil Cnidaria including Archaeocyatha and Spongiomorphs, P.A. Jell & J.W. Pickett, eds. Association of Australasian Palaeontologists, Brisbane. pp. 355–370.

For any other type of reference, please see a recent article from the Proceedings.

Personal communications and unpublished data are not to be listed in the reference list but should be mentioned in full in the text (e.g. P. Brown pers. comm. 2002).

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Images
The use of images, in particular coloured illustrations, is encouraged. There are no charges for colour illustrations.

All images (photographs, tables, illustrations, graphs) must be supplied electronically:

  • as separate files (not embedded in the text)
  • with fonts embedded in the file
  • as colour, black & white or grayscale
  • in TIFF, JPG or high resolution PDF format
  • numbered sequentially according to their appearance in the text
  • preferably designed for one or two column width
  • at a resolution of at least 300 dpi (for photos) and 800 dpi (for line artwork) at final size
  • with lines thicker than 0.3 point.

Please do not supply images embedded in Word documents. These are unsuitable for publication.

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Charges
Publishing a manuscript in Proceedings of the Royal Society of Victoria is free of charge. All authors will receive a PDF copy of their published manuscript which will contain any colour figures submitted with the original manuscript.

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Proofs
Authors of accepted papers will receive a PDF of the page proofs by email. This is for correcting typesetters errors only and not for altering the wording or substance of the paper.

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Reprints
The corresponding author will be emailed a PDF file of the final manuscript at the time of publication.

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Copyright
Upon publication, copyright of the final published version of the paper (including illustrations) is held by the Royal Society of Victoria. Any subsequent publication of any material shall be by written permission of the Society. Authors in Government institutions where copyright is retained by the Crown are exempt from transfer of copyright to the Society.

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Additional notes
If the file size is too large for your server to send please submit a copy of the manuscript and all tables and figures via Dropbox or on a CD-ROM to the Editor-in-Chief, Royal Society of Victoria, 8 La Trobe Street, Melbourne, Victoria, 3000.

For further detail about editorial requirements, please request a copy of our current style guide.

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